GENERAL PHOTOGRAPHY AGREEMENT
This Agreement is entered into between:
• Photographer: Valeriia Vavilova (“Photographer”)
• Client: (“Client”)
By booking a session with the Photographer, the Client agrees to the following terms and conditions:
1. SCOPE OF SERVICES
The Photographer agrees to provide professional photography services as per the session type selected by the Client. Services include:
• A photography session at an agreed location and date.
• Professional editing of selected images.
• Digital delivery of final images within the standard turnaround time.
If any technical difficulties arise, the delivery time may take a little longer than originally stated.
2. PAYMENT & FEES
• A non-refundable deposit is required to secure the session date.
• The remaining balance must be paid before or on the day of the session.
• No images will be delivered until full payment is received.
Refund Policy:
All payments are non-refundable once the session has taken place. Deposits are non-refundable under any circumstances.
3. USAGE RIGHTS & LICENSING
• Personal Use: The Client receives personal usage rights for the delivered images. This includes printing, sharing with friends and family, and posting on social media with credit to the Photographer.
• Commercial Use: If the images are to be used for business, branding, marketing, or website purposes, a separate commercial licensing fee will apply. The Client must notify the Photographer in advance if the images will be used commercially.
• Copyright: All images remain the property of the Photographer. The Client may not alter, edit, sell, or claim ownership of the images.
• Editing/Manipulation of Images: The Client agrees not to alter, edit, crop, or modify the images in any way. All images delivered to the Client will be the final edited versions provided by the Photographer.
4. RESCHEDULING & CANCELLATIONS
• If the Client needs to reschedule, they must notify the Photographer at least 2 days in advance.
• Sessions rescheduled due to weather or unforeseen circumstances will be moved to the next available date.
• If the Client cancels the session, the deposit is non-refundable.
5. MODEL RELEASE & IMAGE USAGE
• By booking a session, the Client grants the Photographer permission to use selected images for portfolio, website, and promotional purposes, including but not limited to advertising, social media, websites, and print materials.
• The Client agrees that the Photographer may use their images for promotional purposes without compensation.
Confidentiality Request:
Clients who wish to keep their images fully private (not to be used for portfolio, website, or social media) may request a confidentiality add-on. An additional fee of $100 for mini sessions or $150 for full sessions applies to offset the loss of promotional value.
6. LIABILITY & INDEMNIFICATION
• The Photographer is not responsible for unforeseen circumstances such as weather, venue restrictions, or technical failures.
• The Photographer is not liable for any injuries, property damage, or loss that may occur during the session.
• The Client agrees to release the Photographer from any claims, damages, or losses that may arise as a result of participating in the session.
Turnaround Time:
Delivery timelines are estimates and may vary slightly due to technical issues, workload, or unforeseen circumstances. A short delay does not constitute a breach of contract.
7. RESPECT DURING THE SESSION
• The Client agrees to maintain a respectful and cooperative attitude during the photo session.
• This ensures a positive and stress-free environment where the Photographer can provide their best work.
• In the event of clear disrespect or behavior that disrupts the Photographer’s creative process, the Photographer reserves the right to pause or discontinue the session.
Respectful Communication:
The Client agrees to maintain respectful and professional communication with the Photographer at all times, including via email, text, or social media. Any form of rude, aggressive, or inappropriate language will result in termination of services without refund.
8. CHILD BEHAVIOR AND COOPERATION
The Photographer is not responsible for uncooperative behavior, emotional distress, or lack of participation from children or other participants during the session.
While every effort will be made to engage and capture genuine expressions, the final results depend on the cooperation of all subjects.
No refunds, reshoots, or partial credits will be provided due to uncooperative behavior.
Parents and guardians are responsible for managing their children’s conduct throughout the session.
9. OUTDOOR CONDITIONS AND ENVIRONMENT
Outdoor sessions may involve natural elements such as insects, uneven terrain, weather changes, or other environmental factors beyond the Photographer’s control.
The Photographer is not liable for discomfort, bites, or allergic reactions that may occur during or after the session.
Clients acknowledge these conditions and agree to take necessary precautions (such as insect repellent, appropriate clothing, or footwear) when participating in outdoor sessions.
10. ARTISTIC STYLE AND CREATIVE JUDGMENT
The Client acknowledges that they have reviewed the Photographer’s portfolio and are familiar with the Photographer’s style. The Photographer’s work is constantly evolving, and the images may vary from session to session.
The Photographer will use their professional judgment to select the best images and edit them in their signature style.
Artistic interpretation is subjective, and no specific image, pose, or editing style is guaranteed.
No refunds or reshoots will be provided based on aesthetic preferences.
11. NO REFUNDS OR RESHOOTS FOR SUBJECTIVE DISSATISFACTION
Once the session has taken place and images have been delivered according to the agreement, the Photographer’s obligations are fulfilled.
No refunds or reshoots will be issued due to client dissatisfaction with the appearance, posing, or personal taste.
12. PHOTOGRAPHER’S JUDGMENT IS FINAL
The selection and editing of images are made at the Photographer’s discretion. Unedited RAW files are not released under any circumstances.
13. LATE ARRIVAL / MISSED SESSION
Sessions begin and end at the scheduled time.
If the Client arrives late, the session time will not be extended.
No refunds or reshoots will be provided for missed time.
14. PHOTOGRAPHER’S RIGHT TO REFUSE SERVICE
The Photographer reserves the right to refuse service to anyone whose behavior, communication, or requests are deemed unreasonable or disrespectful.
15. USE OF IMAGES FOR ADVERTISING & PROMOTION
• The Client acknowledges that the Photographer has the right to use their images in advertising, exhibitions, and for marketing purposes both online and offline, including but not limited to social media, websites, blogs, and printed materials.
• The Client grants the Photographer permission to use their images for the purpose of advertising, exhibitions, and other promotional events.
16. DISPUTE RESOLUTION
Any disputes or claims arising from this Agreement shall first be attempted to be resolved through private mediation before any legal action is taken.
By proceeding with the booking, the Client confirms that they have read, understood, and agreed to the terms of this Agreement, including consent for image processing and editing at the Photographer’s discretion, and that they will not alter, edit, or manipulate the images in any way.